Build better relationships with your suppliers, whilst reducing risks and ensuring compliance.

How can OnBase enhance your Vendor Management?

Tracking hundreds or even thousands of vendor relationships is critical to business operations – but it becomes a burden when vendor information is managed in scattered, disparate locations. OnBase by Hyland improves vendor management processes, allowing your organization to maintain productive relationships, minimize risk and better manage vendor-related content.

Manage the entire vendor relationship:

  • Capture vendor data and documents and identify missing information to reduce risk
  • Interact with all vendor-related content and contracts in one central location
  • Record feedback and monitor performance with scorecards and reporting
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Self Register and Onboard

Provide self-service vendor login creation and on-boarding. New vendor uploads all required documentation, from trade references and insurance certificates to quality certifications, bank references, proposed Terms and Conditions and others.

Vendor manager checks and verifies all supplied documents.

Contracts Management

Add comprehensive and customisable contracts management functionality to the portal. Manage the contract lifecycle from request to approval, and from expiration to renewal.


Communicate & Announce

Communicate: Provide a platform for individual communications, for example, complaints, vendor enquiries or quote requests

Distribute announcements to all registered vendors, such as changes to contact details, change of staff, etc. Create satisfaction Questionnaires

Exchange Quotes, POs and Invoices

Exchange documents, such as purchase orders, invoices, delivery notes, completion certificates, timesheets, sign-off sheets, etc, with your vendors.

Route purchase invoices to approvers or automatically validate information against the ERP system. Update the ERP system once invoice data is validate and payment is approved.

Measure and Report

Report on key trade parameters: Internal reporting on key financial indicators, such as average time to payment, creditor totals, etc.

Vendor-specific Information: Vendor can review list and progress of all ongoing transactions, creditor totals, etc.

Custom Functionality

Work with us to define and build your very own solution and features!

The external vendor interface


This is a typical external vendor interface that comes with an OnBase Vendor Management solution. HTML with fully responsive design.

Find out more about how an OnBase Vendor Management Solution can benefit your organisation.